Volunteer Policy & Information
The Greenhaven Soccer Club is a non-profit organization which depends upon volunteers to function successfully. Thanks to those who give generously of their time, the GHSC has become the largest, and arguably, most successful youth sports league in our area.
Donations are also a necessary part of GHSC’s ability to function. Because of City and SCUSD budget issues, it has fallen upon GHSC to maintain the more than 22 practice and game fields in a manner that ensures a safe playing environment for our children, while also having to pay increased use-permit fees. Overall, the cost to use and maintain all of the fields cannot be covered by player registration fees alone. As a result, GHSC has a two option volunteer policy.
Donation Option: Those families that prefer to donate in lieu of service will be required to submit a $50.00 donation which will be used for field maintenance. There is only one donation required per family, even if you have more than one child participating in the club. This donation will be in lieu of making a volunteer service commitment, and you will not be contacted by the Volunteer Coordinator.
Volunteer Option: Those families that choose to volunteer their time will be asked to pay a fully refundable $50.00 deposit at the time of registration. The entire $50.00 can be earned back by completing an approved volunteer job. Examples of jobs include coaching, working at picture day, working at lamination night, etc. There is only one deposit required per family, even if you have more than one child participating in the Club. Please see the Volunteer Job Descriptions to see the complete list of approved jobs. Working only one shift of one event will earn you your entire refund. Shifts are typically 3 – 4 hours in length.
IMPORTANT: Only three refunds are possible per team for team personnel. For example, the head coach, assistant coach and team parent all qualify for the $50.00 rebate. The head coach of each team will report to the Volunteer Coordinator the names of the three people on his or her team that have earned the rebate. For the older age groups who may not have a team parent, the head coach can designate another deserving person to earn the third rebate, such as a second assistant coach. THERE WILL BE NO EXCEPTIONS TO THE THREE REBATES PER TEAM FOR TEAM PERSONNEL POLICY.
Those parents who signed up for a volunteer job other than coaching or team parenting will be contacted via e-mail by the Volunteer Coordinator as the date of their preferred job, or if necessary, another volunteer opportunity approaches. Please note that the Volunteer Coordinator will make only TWO attempts to contact you for various volunteer tasks. If you do not respond to the Volunteer Coordinator’s attempts to contact you within the time requested, or are unable to fulfill your commitment, the entire $50.00 fee will be considered a donation to GHSC and be used for field maintenance.
Refunds will be mailed to all participants by the end of the calendar year, with the exception of those who work the equipment returns in January. Those people will receive their refund upon completion of their commitment.
Each family must choose one of the options outlined above. Failure to do so will result in the return of paperwork to you for correction and/or completion, and a delay in your child’s registration.
Please see the Volunteer Job Descriptions here.
If you choose to not utilize our on-line registration process, please see the Volunteer Service Form here.
