Volunteer Policy & Information

The Greenhaven Soccer Club is a non-profit organization which depends upon volunteers to function successfully. Thanks to those who give generously of their time, the GHSC has become one of the largest, and arguably, most successful youth sports clubs in our area.

Together with registration fees, families are asked to pay a $50 volunteer fee. Only one fee is required per family, regardless of the number of children participating. Families have three options regarding their volunteer fee:

OR

Volunteer Option:

All shifts are available for sign up through SignUp.com and Volunteer Spot. All shifts are provided on first-come, first-served basis. Once a volunteer has signed up for a job, a confirmation will be sent out via the email provided. This email will contain job specific instruction which includes: check-in time, location, the name and contact of designated event coordinator and attire suggestions. Depending up signup date, a minimum of 1 reminder will be sent the day before a scheduled event.

All volunteers must sign in for a job through SignUp.com link on the GHSC home page. The link can also be found at the bottom of this document. A list from the jobs sign-in will be provided to the event coordinator on the day of the event. If a volunteer’s name does not appear on the list, you will not receive credit and no refund will be sent. No volunteer sign-up will occur at the job site. All volunteers are required to sign in and out of the provided list. Volunteers also need to confirm the name and information provided is correct, as this will be the address to which the refund check will be sent.

All volunteers must either contact the volunteer coordinator or the event coordinator via email or phone in the event they cannot make a shift. If you do not give notice that you will miss your shift, you will forfeit your refund. If you give notice that you will miss a shift, you are invited to sign up for another shift. However if a second shift is missed, you will automatically forfeit your volunteer refund. GHSC has a limited number of shifts for its families and by repeatedly not showing up for your shift, other families lose the opportunity to participate in the volunteer/refund option.

Here’s how it works in 3 easy steps: 

1. Click this link to go to our invitation page on SignUp.comhttps://signup.com/client/invitation/6775657374/1934513/false#!1934513/false/false
2. Enter your email address: (You will NOT need to register an account on SignUp.com)
3. Sign up! Choose your spots – SignUp.com will send you an automated confirmation and reminders. Easy!

Note: SignUp.com does not share your email address with anyone. If you prefer not to use your email address, please contact Toni Tinker and she can sign you up manually.  Toni can be reached at volunteers@greenhavensoccer.com. You MUST put GHSC in the subject line or the email will not go through.

PLEASE NOTE: While there are over 700 families registered in GHSC, there are not 700 volunteer opportunities. Most families choose the donation option and are not contacted for opportunities to earn their refund. If a family makes a good faith attempt to volunteer (timely contacting the volunteer coordinator but not being needed), we will refund their fee.

All completed volunteer sign-in sheets will be submitted to the volunteer coordinator. Subsequently, a refund will be issued to the GHSC family. Refunds are issued three times throughout the year.

 

GHSC 2017 Refund Schedule

Any pre-season and volunteer jobs completed prior to BYE week Refund request submitted before BYE week Families receive refunds no later than November
All coaches, assistant coaches and team parents Refund request submitted by the end of BYE week Families receive refunds no later than December
All remaining volunteer jobs Refund request submitted by the end of January Families receive refunds no later than the end of January

 

Refunds are electronically generated via the GHSC’s bank. All refunds are mailed directly to volunteers at the address given at the time of volunteer job completion. If there is a change in address, please notify the GHSC volunteer coordinator at the time of your volunteer sign up. All checks must be claimed within 90 days of issuance. It is the responsibility of the volunteer to contact the Volunteer Coordinator if you do not receive your refund or there are any other issues related to refunds.

IMPORTANT: Refunds are generated electronically and a check will arrive at your designated address according to the schedule above. The check arrives in a white envelope with “Payment Processing Center, P.O. Box 1029, Hickory, NC in the return address area. “Greenhaven Soccer” does not appear anywhere on the envelope and as such, the envelope is often mistaken for junk mail and discarded. If you are expecting your refund, please be on the lookout for this envelope.

 Coaching/ Team Parent Option

Any parent or guardian who volunteers as a coach, assistant coach or team parent is eligible to receive their volunteer refund.

IMPORTANT: Only three refunds are possible per team for team personnel. For example, the head coach, assistant coach and team parent all qualify for the $50.00 rebate. The head coach of each team will report to their Age Group Coordinator the names of the three people on his or her team that have earned the rebate. For the older age groups who may not have a team parent, the head coach can designate another deserving person to earn the third rebate, such as a second assistant coach. THERE WILL BE NO EXCEPTIONS TO THE THREE REBATES PER TEAM FOR TEAM PERSONNEL POLICY.

Donation Option:  Those families that prefer not to make a volunteer service commitment may choose to donate their volunteer fee. Donations are also a necessary part of GHSC’s ability to function. All volunteer donations to go towards the fields budget for permits, renovations and maintenance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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