Volunteer

Greenhaven Soccer Club is a non-profit organization that depends upon its volunteers to function successfully. Thanks to those who have given their time generously, the GHSC has been a part of our wonderful community since 1976!

Together with registration fees, families are asked to pay a $50 volunteer fee. Only one fee is required per family, regardless of the number of children participating. Families have three options regarding their volunteer fee:

Option 1: Donating to the League

Those families that prefer not to make a volunteer service commitment may choose to donate their volunteer fee. Donations are also a necessary part of GHSC’s ability to function. All volunteer donations to go towards the fields budget for permits, renovations and maintenance. Upon request to the Treasurer, a donation receipt will be provided for income tax filing purposes.

Option 2: Coaching / Team Parent

Volunteer to be a coach, assistant coach or team parent. No coaching experience is required. Please contact the President of GHSC at president@greenhavensoccer.com  or Special Projects Coordinator at specialprojects@greenhavensoccer.com.  Please be sure to put GHSC in the subject line or the email will not go through.  Any parent or guardian who volunteers as a coach, assistant coach or team parent is eligible to receive their volunteer refund.

IMPORTANT: Only three refunds are possible per team for team personnel. Example, the head coach, assistant coach and team parent all qualify for the $50.00 rebate. The head coach of each team will report to their Age Group Coordinator the names of the three people on his or her team that have earned the rebate. For the older age groups who may not have a team parent, the head coach can designate another deserving person to earn the third rebate, such as a second assistant coach. THERE WILL BE NO EXCEPTIONS TO THE THREE REBATES PER TEAM FOR TEAM PERSONNEL POLICY.

Volunteer Option

Anyone over the age of 16 years of age may volunteer for one of the various volunteer jobs that are available throughout the year.  The entire $50 volunteer fee can be earned back by completing one GHSC approved volunteer job.  Examples of jobs include: 2-3 hour shift at picture day, lamination night, equipment returns, etc.  Please visit www.greenhavensoccer.com to see a complete list of GHSC approved volunteer jobs and their descriptions.

All shifts are available for sign up through the link provided by the volunteer coordinator or on www.signupschedule.com/ghscvolunteers or through the GHSC webpage. All shifts are provided on first-come, first-served basis.  Job specific instructions including: check-in time, location, the name and contact of designated event coordinator and attire suggestions will be listed.

All volunteers must sign in for a job through the link provided by the volunteer coordinator or on the GHSC home page. The link can also be found at the bottom of this document. A list from the jobs sign-in will be provided to the event coordinator on the day of the event. If a volunteer’s name does not appear on the list, the volunteer will not receive credit and no refund will be sent. No volunteer sign-up will occur at the job site. All volunteers are required to sign in and out of the provided list. Volunteers also need to confirm the name and information provided is correct, as this will be the address to which the refund check will be sent.

If you sign up for a shift and are unable to make it, you MUST contact the volunteer coordinator or the event coordinator via email or phone prior to the event.  If you do not give sufficient notice that you will miss your shift, you will forfeit your refund. If you give sufficient notice that you will miss a shift, you can sign up for other volunteer opportunities in the future.   However, if a second shift is missed, you will automatically forfeit your volunteer refund. GHSC has a limited number of shifts for its families and when volunteers fail to show up for a shift, they not only disrupt the event but they take away the opportunity of other families to participate in the volunteer/refund option.

PLEASE NOTE: While there are over 700 families registered in GHSC, there are not 700 volunteer opportunities. Therefore, many families choose the donation option. A refund may be issued if a family makes a good faith attempt to volunteer (timely contacting the volunteer coordinator, but not being needed; event cancelled, etc.), contact the volunteer coordinator for more information.

All completed volunteer sign-in sheets will be submitted to the volunteer coordinator. Subsequently, a refund will be issued to the GHSC family. Refunds may be issued after the event or by the refund schedule below.

GHSC Volunteer Refund Schedule

Any pre-season and volunteer jobs completed prior to BYE week	Refund request submitted before BYE week	Families receive refunds no later than November
All coaches, assistant coaches and team parents	Refund request submitted by the end of BYE week	Families receive refunds no later than December
All remaining volunteer jobs	Refund request submitted by the end of January	Families receive refunds no later than the end of January